Employment

Porter County Library Employment Opportunities
Career Opportunities At Your Library

Interested in a career with PCPLS? Great! Our library is committed to serving our community. If you’re energetic, love books, and enjoy serving the community, then please take the time to fill out an application for a position below that you are qualified for!

Porter County Library Employment Opportunities
Career
Opportunities At Your Library

Interested in a career with PCPLS? Great! Our library is committed to serving our community. If you’re energetic, love books, and enjoy serving the community, then please take the time to fill out an application for a position below that you are qualified for!

Our Current Opportunities:
Finance Manager (37.5 hours a week, Salary is commensurate w/ experience)

TITLE: Finance Manager

DEPARTMENT: Administration

REPORTS TO: Director

SALARY: Commensurate w/ experience

HOURS: Full time, 37.5 hours a week

QUALIFICATIONS

  • Bachelor’s Degree in Accounting or Finance.
  • 3-5 years of successful experience in a business office.
  • Strong computer and technology skills, including experience with current applications and devices relevant to the position.
  • Knowledge of standard office procedures and organization.
  • Ability to plan, organize, supervise and evaluate work of others.
  • Strong oral and written communication skills.
  • Social ease, public speaking ability, and initiative.
  • Be bondable.
  • Flexible schedule; work evenings and weekends as required.

RESPONSIBILITIES AND DUTIES

  • Prepare in-house automated payroll, keep all necessary payroll records, and file all necessary payroll reports with IRS, Indiana Dept. of Revenue, PERF, and Annuity.  Also responsible for keeping all employee attendance records. Responsible for maintaining the accounting software and updating the software as required by the vendor.  Responsible for complying with all ACA requirements and filing reports. Responsible for preparing W-2’s and 1099’s and filing them as required by regulations. Responsible for filing all quarterly reports (941, State unemployment, etc).
  • Responsible for preparing and maintaining governmental statistical reports and is a resource person regarding personnel administrative regulations.  Also responsible for filing all annual reports, LAR, 100 R report as required in Gateway.
  • Supervise the Administrative Secretary.
  • Responsible for having a thorough knowledge of accounting guidelines and procedures of the Indiana State Board of Accounts.  Responsible for having a working knowledge of general accounting theory, concepts, and practices applicable to accounting requirements of government agencies.  Responsible for having a working knowledge of the library financial policies and generally accepted accounting practices.
  • Supervising and/or keeping the general financial computer software.
  • Processing and preparing all bills for payment.  Responsible for balancing monthly with Acquisitions for monthly purchases.  Responsible for processing all checks and preparing reports. Responsible for expending funds in accordance with appropriations, policies, plans, and needs.
  • Monitors procedures and internal controls to safeguard library assets.
  • Supervising and/or making deposits, preparing all checks and keeping the director informed of the status of all library finances.   Also responsible for reconciling all bank accounts monthly.
  • Handling of all cash received at the Administration office and preparing it for deposit.
  • Handling patron/staff complaints.
  • Assess emergency situations, act accordingly and file incident reports as necessary.
  • Responsible for investing the library funds in accordance with the library investment policy.  Also responsible for maintaining adequate funds in the library checking account.
  • Responsible for preparing financial reports, claim registers, minutes and employee report, transfer resolution and intrafund borrowing resolutions for the board.
  • Responsible for maintaining all financial information and correspondence files.
  • Responsible for maintaining a manual of bookkeeping policies, procedure, and routines.
  • Responsible for attending board meetings and state board hearings as a financial consultant.
  • Attend Board of Trustee, Systems, and any other meetings as requested by the Director.
  • Responsible for ordering office supplies, library supplies, forms and negotiating vendor discounts.  Responsible for coordinating large orders for departments for summer reading, volunteer week, etc.
  • Responsible for working with Technical Services and IT departments to monitor the accuracy of material budget and expenditures in the library’s automation system.  Responsible for tracking gift and bequest accounts and giving the accurate totals to IT for inputting into the library’s automation system.
  • Assist the Director or Assistant Director whenever possible.
  • Responsible for keeping up to date information on the status of collection accounts.  Responsible for checking all accounts sent to collections. Responsible for updating all patrons that have had a bankruptcy discharged and reporting it in their patron records.
  • Responsible for preparing documents, for patrons who have written NSF checks, to send to the Prosecutors.  Responsible for updating the patron’s account and to prepare a list to send to all branches. Responsible for keeping up to date with the status of the account with the Prosecutor’s office and for signing any forms necessary for prosecution.
  • Adhering to all policies and procedures in the Policy and Procedures manuals.
  • Transmitting communication between branch/department heads and the Administration and interpreting established policy to the staff.
  • Collaborate with the library director to develop or amend the annual budget.  Analyze, prepare and provide figures and financial information for the projected budget.  Provide projected amounts for supplies, equipment, materials and personnel needs. Type budgets for approval.
  • Answering general information questions and directing patrons to appropriate staff as needed.
  • Handling all travel arrangements, hotel arrangements and conference enrollments for Board and system staff.
  • Working with Friends on book sales, programs, and book sale room activities.
  • Participating in community organizations on behalf of the library and the Board of Trustees.
  • Actively pursuing professional development opportunities as appropriate by becoming involved in local, regional, and state library associations/federations and attending their meetings, workshops, and conferences.
  • Cooperating as a team member in performing any professional or nonprofessional duties essential to the achievement of the library’s objectives.
  • Attending library meetings, conferences, in-service sessions as requested or approved by the Director.
  • Work in various branches/departments as required.
  • Doing related work as required.

PHYSICAL TASKS AND WORK ENVIRONMENT

  • Push or pull a book truck of materials weighing up to 100 lbs.
  • Communicate effectively.
  • Repetitive tasks.
  • Exposure to dust, dirt, adhesives, and toner.
  • Operate equipment:  Computer, copier, fax machine, typewriter, telephone, calculator, scanners, and printers.
  • Exposure to high-stress situations.

Bring your application into the library, fax it to us, apply online, or email to hr@pcpls.org

Circulation Manager (37.5 hours a week, Salary is commensurate w/ experience)

TITLE: Head of Circulation

DEPARTMENT: Circulation – Valparaiso

REPORTS TO: Branch Manager

SALARY: Commensurate w/ experience

HOURS: Full time. 37.5 hours a week

QUALIFICATIONS

  • Bachelor’s degree from an accredited college or university.
  • Supervisory experience preferred.
  • Interest and knowledge of current and classic literature, movies and music.
  • Knowledge of modern public library organization, automation, materials, services, programs, public relations and techniques.
  • Ability to plan, organize, supervise and evaluate work of others.
  • Social ease, public speaking ability and initiative.
  • Ability to work with people of all ages.
  • Flexible schedule; work evenings and weekends as required.
  • Strong oral and written communication skills.
  • Strong computer and technology skills, including experience with current applications and devices relevant to position.

RESPONSIBILITIES AND DUTIES

  • Answers patron questions and assists them to find the materials they want and need, in person, on the telephone and email.
  • Overseeing shelf reading schedule and shifting of materials.
  • Fully understand the circulation functions of the ILS and work closely with the library’s IT department to facilitate its operation.
  • Keeping the Facility Management Services and/or Branch manager informed of needed repairs on the building and equipment.
  • Coordinate circulation committee meetings, conference attendance and other training opportunities.
  • Oversee the operation of the Circulation Department, including all aspects of personnel management.
  • Coordinates staff schedules.
  • Assessing department needs and planning its development.
  • Prepare payroll and submit to Administration as required.
  • Supervise repair of materials and/or prepare the materials for bindery.
  • Supervising the use and maintenance of all files, materials, supplies and equipment within the department.
  • Maintaining and supervising a regular schedule of inventory for the department.
  • Developing and maintaining the collection by selecting materials to be acquired, discarded, replaced or repaired and supervising department staff with collection development responsibilities.
  • Interviewing applicants for open staff positions and with the advice of the Branch Manager, selecting new staff members.
  • Planning and supervising on-the-job training of department staff.
  • Evaluating and rating department staff and making recommendations regarding promotion, demotion, transfer, etc.
  • Assess emergency situations, act accordingly and file incident reports as necessary.
  • Preparing and forwarding monthly department and annual reports.
  • Requisitioning and supervising the use of supplies.
  • Arrange for the emptying of book drops when the library is closed.
  • Assist patrons with e-content and devices.
  • Developing/standardizing department specific procedures, e.g. opening, closing, etc.
  • Correct bounced emails for the system.
  • Assists, instructs, and helps the public with computer and equipment use.
  • Handling patron complaints, patron/staff conflicts, etc.
  • Overseeing the processing of new materials.
  • Oversee meeting room reservations for branch.
  • Run item maintenance reports.
  • Oversee the operation of the library’s automated telephone system.
  • Facilitating communication between staff and Administration and interpreting established policy to the staff.
  • Supervising handling of all cash received in the department and forwarding it to the Administrative office.
  • Expending funds in accordance with the appropriations, policies, plans and needs of the department.
  • Accepting gift materials and evaluating them for inclusion in the collection.
  • Reading professional and reviewing publications, and keeping staff aware of developments in the field.
  • Actively pursuing professional development opportunities as appropriate by becoming involved in local, regional, national  and state library associations/federations and attending their meetings, workshops and conferences.
  • Overseeing all department volunteers.
  • Adhering to all policies and procedures in the Policy and the Procedures manuals.
  • Cooperating as a team member in performing any professional or nonprofessional duties essential to the achievement of the library’s objectives.
  • Attend monthly Board and systems meetings (as needed) and conduct Department  meetings.
  • Work in various branches/departments as required.
  • Doing related work as required.

PHYSICAL TASKS AND WORK ENVIRONMENT

  • Lift up to 10 lbs. of books above head to shelve.
  • Stand on a stool to shelve books overhead.
  • Push or pull a book truck of materials weighing up to 100 lbs.
  • Carry an armload of books up to 20 lbs.
  • Communicate effectively.
  • Operate equipment:  Computer, copier, fax machine, typewriter, telephone, calculator, audio-visual equipment, and printers.
  • Repetitive tasks.
  • Exposure to dust, dirt, adhesives, and toner.
  • Exposure to high stress situations

Bring your application into the library, fax it to us, apply online, or email to hr@pcpls.org

Circulation Clerk (20 hours a week, $9/hr)

TITLE: Circulation Clerk

DEPARTMENT: Circulation – Valparaiso

REPORTS TO: Head of Circulation

SALARY: $9/hr

HOURS: Part time, 20 hours a week including some evenings and weekends

QUALIFICATIONS

  • High School diploma or equivalent.
  • Social ease, public speaking ability and initiative.
  • Ability to work with people of all ages.
  • Flexible schedule; work evenings and weekends as required.
  • Willingness to learn computer skills, applications and devices relevant to position.

RESPONSIBILITIES AND DUTIES

  • Answers patron questions and assists them to find the materials they want and need, in person, on the telephone and email.
  • Answers patrons general and directional questions and directs them to appropriate staff when necessary.
  • Shelve, shelf reading and shifting of materials as assigned.
  • Assist with processing of new materials.
  • Recommending materials to improve the library’s collection.
  • Assists, instructs, and helps the public with computer and equipment use.
  • Perform opening and closing procedures as required.
  • Registers patrons.
  • Processes returned mail.
  • Sort through material donated to the library.
  • Maintain hardback and paperback replacement lists.
  • Manage library information and public information boards.
  • Discard material.
  • Handling of all cash received in the department in an appropriate manner.
  • Attending library meetings, conferences, and in-service sessions as requested or approved by Department Head.
  • Handle patron complaints and direct to appropriate staff as needed.
  • Pull and shelve holds.  Remove expired holds.
  • Screen materials for damage and notify supervisor of any damage found.
  • Understand and perform the circulation functions of the ILS.
  • Assess emergency situations, act accordingly and file incident reports as necessary.
  • Clean AV material as needed.  Replace damaged media cases.
  • Search for missing, trace, lost and damaged materials.
  • Maintain paperback exchange.
  • Adhering to all policies and procedures in the Policy and the Procedures manuals.
  • Cooperating as a team member in performing any professional or nonprofessional duties essential to the achievement of the library’s objectives.
  • Work in various branches/departments as required.
  • Doing related work as required.

PHYSICAL TASKS AND WORK ENVIRONMENT

  • Lift up to 10 lbs. of books above head to shelve.
  • Stand on a stool to shelve books overhead.
  • Push or pull a book truck of materials weighing up to 100 lbs.
  • Carry an armload of books up to 20 lbs.
  • Communicate effectively.
  • Operate equipment:  Computer, copier, fax machine, typewriter, telephone, calculator, audio-visual equipment, scanners and printers.
  • Repetitive tasks.
  • Exposure to dust, dirt, adhesives, and toner.
  • Exposure to high stress situations

Bring your application into the library, fax it to us, apply online, or email to hr@pcpls.org

Youth Services Clerk (20 hours a week, $9/hr)

TITLE: Youth Services Clerk

DEPARTMENT: Youth Services – Valparaiso

REPORTS TO: Head of Youth Services

SALARY: $9/hr

HOURS: Part time, 20 hours a week including some evenings and weekends

QUALIFICATIONS

  • High School diploma or equivalent.
  • Ability to work with people of all ages.
  • Strong oral and written communication skills.
  • Interest in working with children, caregivers and teachers.
  • Flexible schedule; work evenings and weekends as required.
  • Willingness to learn computer skills, applications and devices relevant to position.

RESPONSIBILITIES AND DUTIES

  • Answers patron questions and assists them to find the materials they want and need, in person, on the telephone and email.
  • Answers patrons general and directional questions and directs them to appropriate staff when necessary.
  • Shelve, shelf reading and shifting of materials as assigned.
  • Assist with processing of new materials.
  • Recommending materials to improve the library’s collection.
  • Assists, instructs, and helps the public with computer and equipment use.
  • Perform opening and closing procedures as required.
  • Registers patrons.
  • Pull and Shelve holds.  Remove expired holds.
  • Assist patrons in all aspects of using the Youth/Teen/Adult Services collections.
  • Assists with in-house programs as requested.
  • Processes returned mail.
  • Sort through material donated to the library.
  • Maintain hardback and paperback replacement lists.
  • Assist with managing library information and public information boards.
  • Discard material.
  • Handling of all cash received in the department in an appropriate manner.
  • Attending library meetings, conferences, and in-service sessions as requested or approved by Department Head.
  • Handle patron complaints and direct to appropriate staff as needed.
  • Pull and shelve holds.  Remove expired holds.
  • Screen materials for damage and notify supervisor of any damage found.
  • Understand and perform the circulation functions of the ILS.
  • Assess emergency situations, act accordingly and file incident reports as necessary.
  • Clean AV material as needed.  Replace damaged media cases.
  • Search for missing, trace, lost and damaged materials.
  • Maintain paperback exchange.
  • Adhering to all policies and procedures in the Policy and the Procedures manuals.
  • Cooperating as a team member in performing any professional or nonprofessional duties essential to the achievement of the library’s objectives.
  • Doing related work as required.
  • Work in various branches/departments as required.

PHYSICAL TASKS AND WORK ENVIRONMENT

  • Lift up to 10 lbs. of books above head to shelve.
  • Stand on a stool to shelve books overhead.
  • Push or pull a book truck of materials weighing up to 100 lbs.
  • Carry an armload of books up to 20 lbs.
  • May occasionally stoop, kneel, squat, and crouch.
  • Communicate effectively.
  • Operate equipment:  Computer, copier, telephone, calculator, printers and audio-visual equipment.
  • Repetitive tasks.
  • Exposure to dust, dirt, adhesives, and  toner.

Bring your application into the library, fax it to us, apply online, or email to hr@pcpls.org

Youth Services Clerk (37.5 hours a week, $9/hr)

TITLE: Youth Services Clerk

DEPARTMENT: Youth Services – Portage

REPORTS TO: Head of Youth Services

SALARY: $9/hr

HOURS: Full time, 37.5 hours, including some evenings and weekends

QUALIFICATIONS

  • High School diploma or equivalent.
  • Interest and knowledge of current and classic literature for children and teens.
  • Interest and experience in working with children, caregivers and teachers.
  • Ability to work with people of all ages.
  • Flexible schedule; work evenings and weekends as required.
  • Strong oral and written communication skills.
  • Willingness to learn computer skills, applications and devices relevant to position.

RESPONSIBILITIES AND DUTIES

  • Answers patron questions and assists them to find the materials they want and need, in person, on the telephone and email.
  • Perform opening and closing procedures as required.
  • Shelving, shelf reading and shifting of materials as assigned.
  • Recommending materials to improve the library’s collection.
  • Attending library meetings, conferences, and in-service sessions as requested or approved by department head.
  • Register patrons.
  • Assist in the repair of materials and/or prepare materials for bindery.
  • Understand and perform the circulation functions of the ILS.
  • Assess emergency situations, act accordingly and file incident reports as necessary.
  • Handle patron complaints and direct to appropriate staff as needed.
  • Assists, instructs, and helps the public with computer and equipment use.
  • Handle all cash received in the department in an appropriate manner.
  • Assists with in-house programs as requested.
  • Assists in pursuing grant opportunities.
  • Assisting with school visits as requested.
  • Create displays as assigned.
  • Assists in planning, conducting and evaluating youth programming (in-house and outreach) to fit the needs of the community.
  • Assists in planning, promoting and conducting tours of the building to promote library use.
  • Assists and trains volunteers.
  • Assists in promoting the library and its programs to the community through displays, pamphlets, traditional and social media as requested.
  • Adhering to all policies and procedures in the Policy and the Procedures manuals.
  • Cooperating as a team member in performing any professional or nonprofessional duties essential to the achievement of the library’s objectives.
  • Doing related work as required.
  • Work in various branches/departments as required.

PHYSICAL TASKS AND WORK ENVIRONMENT

  • Lift up to 10 lbs. of books above head to shelve.
  • Stand on a stool to shelve books overhead.
  • Push or pull a book truck of materials weighing up to 100 lbs.
  • Carry an armload of books up to 20 lbs.
  • May occasionally stoop, kneel, squat, and crouch.
  • Communicate effectively.
  • Operate equipment:  Computer, copier, fax machine, typewriter, telephone, calculator, audio-visual equipment and printers.
  • Repetitive tasks.
  • Exposure to dust, dirt, adhesives, and toner.

Bring your application into the library, fax it to us, apply online, or email to hr@pcpls.org

Clerk Floater (20 hours a week, $9/hr)

TITLE:   Clerk – Floater

DEPARTMENT: Youth Services, Circulation, and Reference – Portage

REPORTS TO: Head of Youth Services, Circulation, and Reference

SALARY: $9/hr

HOURS: Part time, 20 hours a week including some evenings and weekends

QUALIFICATIONS

  • High School diploma or equivalent.
  • Ability to work with people of all ages.
  • Strong oral and written communication skills.
  • Interest in working with children, caregivers and teachers.
  • Flexible schedule; work evenings and weekends as required.
  • Willingness to learn computer skills, applications and devices relevant to position.

RESPONSIBILITIES AND DUTIES

  • Answers patron questions and assists them to find the materials they want and need, in person, on the telephone and email.
  • Answers patrons general and directional questions and directs them to appropriate staff when necessary.
  • Shelve, shelf reading and shifting of materials as assigned.
  • Assist with processing of new materials.
  • Recommending materials to improve the library’s collection.
  • Assists, instructs, and helps the public with computer and equipment use.
  • Perform opening and closing procedures as required.
  • Registers patrons.
  • Pull and Shelve holds.  Remove expired holds.
  • Assist patrons in all aspects of using the Youth/Teen/Adult Services collections.
  • Assists with in-house programs as requested.
  • Processes returned mail.
  • Sort through material donated to the library.
  • Maintain hardback and paperback replacement lists.
  • Assist with managing library information and public information boards.
  • Discard material.
  • Handling of all cash received in the department in an appropriate manner.
  • Attending library meetings, conferences, and in-service sessions as requested or approved by Department Head.
  • Handle patron complaints and direct to appropriate staff as needed.
  • Pull and shelve holds.  Remove expired holds.
  • Screen materials for damage and notify supervisor of any damage found.
  • Understand and perform the circulation functions of the ILS.
  • Assess emergency situations, act accordingly and file incident reports as necessary.
  • Clean AV material as needed.  Replace damaged media cases.
  • Search for missing, trace, lost and damaged materials.
  • Maintain paperback exchange.
  • Adhering to all policies and procedures in the Policy and the Procedures manuals.
  • Cooperating as a team member in performing any professional or nonprofessional duties essential to the achievement of the library’s objectives.
  • Doing related work as required.
  • Work in various branches/departments as required.

PHYSICAL TASKS AND WORK ENVIRONMENT

  • Lift up to 10 lbs. of books above head to shelve.
  • Stand on a stool to shelve books overhead.
  • Push or pull a book truck of materials weighing up to 100 lbs.
  • Carry an armload of books up to 20 lbs.
  • May occasionally stoop, kneel, squat, and crouch.
  • Communicate effectively.
  • Operate equipment:  Computer, copier, telephone, calculator, printers and audio-visual equipment.
  • Repetitive tasks.
  • Exposure to dust, dirt, adhesives, and  toner.

Bring your application into the library, fax it to us, apply online, or email to hr@pcpls.org

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