Employment

Porter County Library Employment Opportunities
Career Opportunities At Your Library

Interested in a career with PCPLS? Great! Our library is committed to serving our community. If you’re energetic, love books, and enjoy serving the community, then please take the time to fill out an application for a position below that you are qualified for!

Porter County Library Employment Opportunities
Career
Opportunities At Your Library

Interested in a career with PCPLS? Great! Our library is committed to serving our community. If you’re energetic, love books, and enjoy serving the community, then please take the time to fill out an application for a position below that you are qualified for!

Our Current Opportunities:
Library Director

The Porter County Library System is looking for a new director. This position is being offered outside of our regular hiring process. Click here for more information and to apply.

Financial/Human Resources Manager

TITLE:   Financial/Human Resources Manager

DEPARTMENT: Administration

REPORTS TO: Director

QUALIFICATIONS

  • Bachelor’s Degree in Accounting or Finance with Human Resources certification.
  • 3-5 years of successful experience in a business office.
  • Strong computer and technology skills, including experience with current applications and devices relevant to the position.
  • Knowledge of standard office procedures and organization.
  • Ability to plan, organize, supervise and evaluate work of others.
  • Strong oral and written communication skills.
  • Social ease, public speaking ability, and initiative.
  • Be bondable.
  • Flexible schedule; work evenings and weekends as required.

RESPONSIBILITIES AND DUTIES

  • Prepare in-house automated payroll, keep all necessary payroll records, and file all necessary payroll reports with IRS, Indiana Dept. of Revenue, PERF, and Annuity.  Also responsible for keeping all employee attendance records. Responsible for maintaining the accounting software and updating the software as required by the vendor.  Responsible for complying with all ACA requirements and filing reports. Responsible for preparing W-2’s and 1099’s and filing them as required by regulations. Responsible for filing all quarterly reports (941, State unemployment, etc).
  • Responsible for preparing and maintaining governmental statistical reports and is a resource person regarding personnel administrative regulations.  Also responsible for filing all annual reports, LAR, 100 R report as required in Gateway.
  • Participate in the orientation of all new employees, providing information relating to conditions of employment, personnel policies and library benefits.
  • Supervise the Administrative Secretary.
  • Responsible for administering the various employee benefits programs such as medical insurance, life insurance, disability insurance, dental insurance and vision insurance including processing applications.  Responsible for providing and filing all FMLA paperwork for employees. Responsible for evaluating and recommending benefit programs which meet employee needs and are cost effective.
  • Supervising the processing of Worker’s Compensation claims and maintaining required records.  Ensures timely processing of claims. Serves as a liaison with the insurance company, medical centers and hospitals for processing of worker’s compensation benefits.  
  • Responsible for reviewing and responding to Unemployment Compensation claims and preparing any documentation in regards to the claim.  
  • Responsible for having a thorough knowledge of accounting guidelines and procedures of the Indiana State Board of Accounts.  Responsible for having a working knowledge of general accounting theory, concepts, and practices applicable to accounting requirements of government agencies.  Responsible for having a working knowledge of the library financial policies and generally accepted accounting practices.
  • Supervising and/or keeping the general financial computer software.
  • Processing and preparing all bills for payment.  Responsible for balancing monthly with Acquisitions for monthly purchases.  Responsible for processing all checks and preparing reports. Responsible for expending funds in accordance with appropriations, policies, plans, and needs.
  • Monitors procedures and internal controls to safeguard library assets.
  • Supervising and/or making deposits, preparing all checks and keeping the director informed of the status of all library finances.   Also responsible for reconciling all bank accounts monthly.
  • Handling of all cash received at the Administration office and preparing it for deposit.
  • Handling patron/staff complaints.
  • Assess emergency situations, act accordingly and file incident reports as necessary.
  • Responsible for investing the library funds in accordance with the library investment policy.  Also responsible for maintaining adequate funds in the library checking account.
  • Responsible for preparing financial reports, claim registers, minutes and employee report, transfer resolution and intrafund borrowing resolutions for the board.
  • Responsible for maintaining all financial information and correspondence files.
  • Responsible for maintaining a manual of bookkeeping policies, procedure, and routines.
  • Responsible for keeping all employment applications up-to-date and assisting in interviewing prospective employees when necessary.
  • Responsible for attending board meetings and state board hearings as a financial consultant.
  • Attend Board of Trustee, Systems, and any other meetings as requested by the Director.
  • Responsible for ordering office supplies, library supplies, forms and negotiating vendor discounts.  Responsible for coordinating large orders for departments for summer reading, volunteer week, etc.
  • Responsible for working with Technical Services and IT departments to monitor the accuracy of material budget and expenditures in the library’s automation system.  Responsible for tracking gift and bequest accounts and giving the accurate totals to IT for inputting into the library’s automation system.
  • Assist the Director or Assistant Director whenever possible.
  • Responsible for keeping up to date information on the status of collection accounts.  Responsible for checking all accounts sent to collections. Responsible for updating all patrons that have had a bankruptcy discharged and reporting it in their patron records.
  • Responsible for preparing documents, for patrons who have written NSF checks, to send to the Prosecutors.  Responsible for updating the patron’s account and to prepare a list to send to all branches. Responsible for keeping up to date with the status of the account with the Prosecutor’s office and for signing any forms necessary for prosecution.
  • Adhering to all policies and procedures in the Policy and Procedures manuals.
  • Transmitting communication between branch/department heads and the Administration and interpreting established policy to the staff.
  • Participating in staff in-service training activities and the administration in planning workshop sessions.
  • Responsible for assisting in personnel problems where applicable and for maintaining current awareness of human resource issues.  Assist in preparing write-ups and be involved in the termination of any employee. Advise department heads/branch managers of current laws as they apply to situations in their departments.  
  • Responsible for handling all aspects of Human Resources from hiring employees and preparing records, to maintaining all employee records.  Responsible for keeping track of employee’s sick/vacation time and for preparing reports for branch managers. Keeping records of all employee’s continuing education credits, and preparing reports for the Director.
  • Collaborate with the library director to develop or amend the annual budget.  Analyze, prepare and provide figures and financial information for the projected budget.  Provide projected amounts for supplies, equipment, materials and personnel needs. Type budgets for approval.
  • Answering general information questions and directing patrons to appropriate staff as needed.
  • Handling all travel arrangements, hotel arrangements and conference enrollments for Board and system staff.
  • Working with Friends on book sales, programs, and book sale room activities.
  • Participating in community organizations on behalf of the library and the Board of Trustees.
  • Actively pursuing professional development opportunities as appropriate by becoming involved in local, regional, and state library associations/federations and attending their meetings, workshops, and conferences.
  • Be involved in Human resources organizations such as NWISHRM and SHRM.
  • Cooperating as a team member in performing any professional or nonprofessional duties essential to the achievement of the library’s objectives.
  • Attending library meetings, conferences, in-service sessions as requested or approved by the Director.
  • Work in various branches/departments as required.
  • Doing related work as required.

PHYSICAL TASKS AND WORK ENVIRONMENT

  • Push or pull a book truck of materials weighing up to 100 lbs.
  • Communicate effectively.
  • Repetitive tasks.
  • Exposure to dust, dirt, adhesives, and toner.
  • Operate equipment:  Computer, copier, fax machine, typewriter, telephone, calculator, scanners, and printers.
  • Exposure to high-stress situations.
Maintenance Technician

TITLE:   Maintenance Technician

DEPARTMENT: Facility Management Services

REPORTS TO: Facility Manager

QUALIFICATIONS

  • High School graduate or equivalent.
  • Have three years building maintenance experience.
  • Have and maintain a valid Indiana driver’s license and be insurable on the library’s policy.
  • Be able to operate a cargo van and trailer.
  • Have a working knowledge of commercial HVAC systems, and building trades.
  • Flexible schedule; work evenings and weekends as required.
  • Strong oral and written communication skills.
  • Be able to function with minimal supervision.
  • Strong computer and technology skills, including experience with current applications and devices relevant to the position.

RESPONSIBILITIES AND DUTIES

  • Perform routine maintenance functions and make general repairs on the physical plant and HVAC systems such as; boilers, chillers, air handlers, air conditioners, condensers, air compressors, unit heaters, VAV units, pneumatic stats.
  • Operate, maintain, cleans and makes general repairs to System vehicles such as; checking oil, wiper fluid, antifreeze coolant, wiper blades, tire pressure, tire wear, lights, etc.
  • Maintain all system landscapes not contracted out; eg. mowing, weeding, pruning, fertilizing, mulching, watering, raking, snow blowing and shoveling, and planting.
  • Operates and maintains all machinery equipment and tools such as; pallet lift, man lift, mower, weed trimmer, chain saw, hedge trimmer, pole saw, leaf blower, snow blower, various hand tools, power tools, scaffold, ladders, carts, and dollies etc.
  • Performs all building trade tasks including, but not limited to, painting, plumbing, carpentry, tile-setting, electrical wiring, roofing, and drywall.
  • Perform housekeeping tasks as needed.
  • Perform duties such as, but not limited to, furniture moving, shelf erecting, cleaning, program set-up (tables, chairs, etc).
  • Perform routine maintenance on parking lots such as potholes, stripping, parking block replacement, and cleaning.
  • Maintain all doors including overhead garage doors, automatic door openers and closers, and door locks.
  • Be able to perform aerial lift work, scaffold and ladder work up to 50 ft.
  • Be able to perform manual elevator functions and safety procedures.
  • Be familiar with sprinkler systems and automated fire alarms.
  • Perform all Courier duties when needed.
  • Work with outside vendors as needed.
  • Manages department in the absence of Facility Manager.
  • Assess emergency situations, act accordingly and file incident reports as necessary.
  • Attending professional development workshops/meetings as needed.
  • Cooperating as a team member in performing any professional or nonprofessional duties essential to the achievement of the library’s objectives.
  • Adhering to all policies and procedures in the Policy and the Procedures manual.
  • Work in various branches/departments as required.
  • Doing related work as required.

PHYSICAL TASKS AND WORK ENVIRONMENT

  • Meets physical requirements to perform any and all functions of the department including lifting, carrying, climbing, working in dark/confined/hot/cold/high/low spaces, both inside and outside for extended periods of time.
  • Stand for 75% of work time without sitting.
  • Life up to 75 lbs.
  • Stand on a ladder to work overhead.
  • Push or pull materials weighing up to 600 lbs.
  • Climb ladder/stairs.
  • May occasionally stoop, kneel, squat, and crouch.
  • Communicate effectively.
  • Operate equipment:  Computer, copier, fax machine, telephone, HVAC equipment, elevator equipment, etc.
  • Work in small or tight spaces.
  • Repetitive tasks.
  • Exposure to dust, dirt, adhesives, toner, and cleaning supplies.

Looking For More Local Jobs in the Community?

Questions?

Our library staff is dedicated to helping however they can. Contact us with your questions, comments, or concerns!